PIDFEST26 CODE OF CONDUCT

What is the purpose of the PIDfest26 Code of Conduct
PIDfest26 aims to create an open environment where participants from all backgrounds can learn, contribute, connect and enjoy an inclusive community built on mutual respect. This document sets out the respectful and inclusive conduct we expect from everyone taking part in PIDfest26.

We welcome feedback on this policy, which will be reviewed by the PIDfest26 Organisational Committee. Please send your suggestions to pidfest@surf.nl.

Who is subject to the PIDfest26 Code of Conduct
PIDfest26 is a community-driven event that brings together researchers, infrastructure providers, funders, publishers and policymakers from around the world. This Code of Conduct applies to everyone involved in PIDfest26 in any capacity, including but not limited to attendees, speakers, moderators, sponsors, partners, volunteers, committee members and staff.

PIDfest26 Conduct Guidelines
PIDfest26 is committed to an inclusive and safe environment where everyone can learn, work and network responsibly. Participants are expected to engage with openness and respect, and to be mindful of how their language and interactions may be perceived by others. PIDfest26 will not tolerate heckling, harassment, bullying (whether physical, verbal or online) or any behaviour that targets people based on characteristics such as gender, race, sexual orientation, religion, age or disability. This applies to all PIDfest26 activities, including plenary sessions, workshops, unconference sessions, committee meetings and social events such as the Welcome Reception and the Social Dinner.

Anyone asked to stop hostile, demeaning or harassing behaviour is expected to comply immediately. The PIDfest26 organisers may respond to unacceptable or harassing behaviour by taking any action they consider appropriate, including warning the offender or removing them from the event without a refund.

Where to get help with Code of Conduct concerns
If you have experienced or witnessed a violation of the PIDfest26 Code of Conduct, please choose one of the following options for reporting and support.

● During sessions and workshops, you can raise any issue with the session chair. If the issue involves the moderator or chair, please contact the PIDfest26 organisers.
● For any other issue, contact any member of the PIDfest26 organising team immediately, onsite or via pidfest@surf.nl. During the event, you can recognise the team by their black clothing and red scarf. We will make sure your report is recorded and followed up.

The PIDfest26 organisers will review and address all reports as promptly as possible. We will do everything we can to protect your safety and well-being, in line with our commitment to an open, diverse and inclusive event.

In addition, PIDfest26 participants are always free to leave any session or meeting if they feel uncomfortable or witness behaviour that conflicts with this Code of Conduct.

Adapted from the NISO Code of Conduct.

15 October 2026